7 Benefits of Marketing Resource Management Software

What Is MRM Software?

Marketing resource management software is also known as MRM software or MRM systems. MRM software refers to digital tools that manage and improve marketing outcomes. MRM software solutions can refer to a single tool. However, most marketing experts prefer MRM systems that combine all of their marketing resource management tools into one easy to navigate platform. Expert MRM software solutions include a variety of options:

Marketing Resource Management Software Features

• Digital Asset Management. Also known as a DAM system, Digital Asset Management provides a secure portal for file storage. Users can upload, store, and share everything from brand logos to orientation videos. Best of all, a DAM system makes it easy to find files quickly and easily through simple or complex searches.
• Product Information Management. Images and videos aren’t the only assets that can be stored in MRM systems. Resource management tools also provide a platform for hosting detailed product information. Varying permission levels make these critical files available to different IT teams, independent distributors, salespeople, and more.
• Brand Stores. Brand stores give users the ability to order branded items easily. Transparent billing and vendor integration ensure users get exactly what they need when they need it.
• Web-to-Print. Print on demand services simplify and streamline the print production process. Web-to-Print services from BlueSky ETO even offer local vendor integration, variable data printing, and automation for direct mail and printed marketing materials.
• Robust ROI Reporting. You can’t learn from your marketing successes and failures if you don’t understand what caused them. That’s why detailed reporting is a key feature of any effective MRM system. Robust reporting can also be used to measure key metrics related to e-commerce sales, brand portal activity, direct mail distribution and more.
• Budgeting and Planning Tools. Use the knowledge you’ve gained through detailed reporting to improve your marketing strategy. Budgeting and planning tools make it easier than ever to maximize marketing ROI.

Now that you know some of the most popular resource management tools, you can begin to form a picture of how the right MRM system impacts marketing outcomes. To truly understand the power of marketing resource management software, let’s take a closer look at some major MRM benefits.

1. Marketing Resource Management Software Empowers Local Stakeholders

Not long ago, marketing resources were guarded by a complicated hierarchy of gatekeepers. Local stakeholders had to request each piece of marketing collateral. Optimizing ads and displays for local markets required lengthy rounds of edits and endless email chains.  Thankfully, MRM systems arrived and completely changed this dynamic. Fortunately, designers, marketers, franchise owners and other local stakeholders now have the power to execute targeted, effective campaigns.

With marketing templates, local stakeholders can customize collateral for their local markets. They can also take advantage of web-to-print abilities and vendor integration, ordering their printed collateral at the click of a button. There’s no need to rely on lengthy approval processes. With expert marketing resource management software, local stakeholders feel empowered to take charge of their marketing campaigns.

Related: Improve Your Franchise Business by Giving Controlled Creative Power to Franchisees

2. MRM Systems Improve Marketing ROI

When marketing materials are more relevant to local audiences, response rates rise. MRM software also offers a variety of personalization options. These options leverage technologies like variable data printing, customer engagement tracking, and automated marketing campaigns. These technologies create a customer experience that’s personalized at the highest level. Consider this: 77% of consumers have chosen, recommended, or paid more for a brand that provides a personal service or experience. It’s no surprise that when customization options rise, profits follow.

Marketing resource management software also offers valuable insights into sales and engagement. Detailed reports paint a clear picture of which marketing strategies are working, and which approaches should be reevaluated. Armed with these insights, brand managers have the power to evolve their approach. Additionally, they’ll learn more about their customers, their market, and even their employees.

High-quality MRM systems can even lead to major print production savings. Print-on-demand options let store managers and franchisees select only the materials they need when they need them. Local vendor integration saves brands money on shipping and lets them choose the vendor who offers the best value.

Best of all, comprehensive Brand Marketing Centers replace the need for multiple marketing resource management tools. Instead of paying more for dozens of separate software subscriptions, brands rely on their BMC for an all-in-one solution.

3. MRM Software Solutions Increase Brand Consistency

Your brand image is only as strong as it is consistent. As your brand grows, so will your number of stakeholders. Designers, marketers, salespeople, and franchise owners are just some of the people capable of building or damaging your brand image. The right MRM software will give them the tools they need to follow brand guidelines and uphold brand compliance.

Take marketing templates, for example. Managers of MRM systems can decide which elements of these templates are fixed and which can be edited by users. When logos, approved fonts, color schemes and other branded elements are locked in place, it’s easy to ensure brand guidelines are met.

Brand portals and digital asset management systems also ensure outdated marketing collateral stays in the past where it belongs. Assets like brand style guides and marketing graphics are easily updated. Approved users across the globe have immediate access to the latest version of each file. It’s just one of the reasons why brand managers who hate micromanaging love using MRM software.

Related: Brand Consistency for Financial Brand Managers: Tips and Strategies

4. Marketing Resource Management Tools Reduce Production Bottlenecks

What’s holding your marketing production back? Many marketers point to their approval process as a major culprit. Thankfully, MRM systems help simplify the approval process. Digital asset management assures updated files are always available. Marketing templates provide brand-approved materials without the need for multiple design projects and rounds of edits. Even the production and delivery of direct mail printed collateral, and e-commerce items improve thanks to a fully-integrated and streamlined digital portal.

But what if your production bottlenecks don’t end there? That’s where time-management modules come into play. These tools can track workflow progress and provide updated records of each team member’s participation. When a major project seems like it’s stalling, MRM software identifies the hurdle so your marketing team can work together and overcome it.

5. Marketing Resource Management Software Offers Increased Security

Do you know where all of your data is stored? Each office PC, personal laptop, and USB storage device opens another door for data corruption. Files can be lost, corrupted, edited incorrectly or even shared with third parties. Additionally, employees may purposefully steal company data. It happens more often than most companies realize.

Consider these recent findings by Biscom:

Research uncovered that across all size companies, employees admitted to taking important company data and information when they left. More specifically:

• 85% of employees said they took company documents and information they had created.
• 30% of employees admitted they’d taken company documents and information they had not personally created.

The research was particularly concerning for startups that retain and manage intellectual property and sensitive customer data closely. The study found that:

• 25% of employees reported taking source code and patent filings.
• 35% took customer data, including names, phone numbers and email addresses.
• 85% admitted to taking company strategy documents and presentations.
• 20% who were laid off or fired indicated they would be more likely to take data out of anger. They also claimed they would be more likely to pass it to a competitor.

What drove these employees to commit data theft? 90% named the primary reason as the simple fact that their employer did not have a policy or technology in place to prevent them from doing it. Marketing resource management tools help provide that technology.

With MRM software solutions like a brand marketing center, files and sensitive company data are protected by a secure digital portal. Individual users have their own secure logins. This makes it easy for managers to follow their activity and know which files they’ve accessed and downloaded. Additionally, managers can use varying permission levels to decide which files each user can access.

These features do more than increase liability and speed up production times. They also help protect brands from the kinds of data breaches that have cost major corporations millions in recent years.

6. MRM Systems Inspire Renewed Focus

Marketers are at their best when they have the time and resources to innovate. Sadly, many are bogged down by daily distractions and smaller tasks. With the right marketing resource management software, marketers can break through their own ineffective routines. They can also explore new technologies, approaches, and opportunities. According to the Harvard Business Review, exciting things happen when we’re free to examine new ideas:

“In an era when nearly everyone has access to the same information, new value arises from putting ideas together in novel ways and asking smart questions that open up untapped potential. Moments before we experience creative insight, the brain shows a third-of-a-second spike in gamma waves, indicating the synchrony of far-flung brain cells. The more neurons that are firing in sync, the bigger the spike. Its timing suggests that what’s happening is the formation of a new neural network — presumably the creation of a fresh association.”

In other words, the freedom to innovate can literally change our brains. Imagine the fresh perspectives this could create for your marketing team!

7. Marketing Resource Manegement Software Supports Scalability

As production rates and marketing results increase, the size and scope of your business will too. Fortunately, marketing resource management software from BlueSky ETO will grow with you. Add users, templates, files, modules, and even marketing resource management tools to meet the needs of your growing business.

With scalable solutions, you can continue to rely on a central MRM system instead of piling on additional pricey apps and tools. Instead, maintain a streamlined system that keeps your marketing campaigns running smoothly.

Ready to maximize your marketing results? We’re ready to help. Schedule your free brand consultation today to learn how we can engineer a custom MRM system around your brand’s needs.